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1 Appoint your team

Q1A. Are you aware of the benefits of the ESC?
Q1B. Have you appointed the team that will follow the adoption of the ESC in your organization?
Q1C. Do you know what the Profiling Tool is?

European Student Card Information

Here you can find a video on the benefits of the ESC adoption

The Team

Role Description

On the basis of the current situation of your institution, the adoption process of the ESC may require the execution of several kind of tasks that could imply different kind of skills and responsibilities.
For this reason, a set of three roles has been identified as the ideal composition of the team that will carry out the process. Of course, depending on the size of your institution, the actual number of people needed may vary.

Legal Representative

It's the person that represents the institution and is the process owner.
The legal representative appoints the functional administrator and the technical administrator and supports them during the adoption process.
Once the adoption process is completed and the institution starts issuing the ESC, the legal representative is responsible for the data exchange between the institution and the ESC Router.

Functional Administrator

It's the person responsible for the organizational related tasks of the Adoption Process, such as:

  • Asking for registration on the ESC Router
  • Adapting the Campus Card Layout
  • Verifying the ESC lifecycle procedures
  • Verifying that the students are properly informed about the ESC, and that they have the possibility to give or deny their consent to proceed with the ESC registration

Depending on the size of the Institution, this role may be filled by a single person, or more than one each responsible for a single area.

Technical Administrator

He/she is the person responsible for the technical – related tasks of the Adoption Process, such as:

  • Implement the production of the ESC-N and ESI for each ESC Card
  • Apply changes to the Card Management System so it can register ESC Cards on the Router
  • Implement the interaction with the Router for the ESC Card lifecycle: creation, update, expiry.

Depending on the size of the Institution, this role may be filled by a single person, or more than one each responsible for a single area.

The Profiling Tool

Functions and benefits of the Profiling Tool

The adoption of the ESC cannot disregard the vision of the whole and the organizational structure of the HEI. A monolithic approach would not be helpful in promoting the technological, administrative and operational adjustments necessary for the adoption of the ESC.
There is the need for a tool that profiles each HEI, as well as allows it to better define concrete strategies and objectives in terms of the type of services to the student, available resources, expectations, goals, and requirements. This is what the Profiling Tool aims at.
The Profiling Tool is free and can be used by any organization interested in the ESC adoption. It can be found at the following link.

Description of how you can use your PT

Once you have completed the Profiling Tool, you will have a better and more detailed understanding of how your institution is doing compared with the standards of the ESC both on the technical level and the organizational and administrative levels.
You will be provided with a document collecting all your answers, which will be a very useful tool for you when interacting with your co-workers during the process of adoption of the ESC.
The same document may be used as a professional and effective way to present the situation of your institution when collaborating with third parties involved in the project, such as the ESCI National Digital Officers, the European Commission, or Service Providers using the ESC as an identification method.

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